CONSTITUTION AND BY-LAWS
HANDSBORO-MISSISSIPPI CITY CIVIC CLUB
DBA Handsboro and Mississippi Civic Organization
Article I. Name and Objectives
Section 1. NAME: The name of this organization is the HandsboroMississippi City Civic Club.
Section 2. OBJECTIVE: The objectives of the organization are to advocate, educate, and cooperate with local community institutions for the betterment of the Handsboro-Mississippi City community in its entirety. Foremost, the principles, unity, community awareness, and understanding are supported through the informing of members on issues that affect the total community.
Article II. Membership
Section 1. ELIGIBILITY: Any person who is a resident in the Handsboro Mississippi City area and who indicates the desire to belong to the club is eligible for membership.
Section 2. DUES: Individuals shall pay annual membership dues of $24.00 for those employed members and $12.00 for those members on fixed incomes.
Section 3. STANDING: A member who is three months behind in dues shall not be considered in good financial standing with the organization.
Section 4. ROSTER: A membership roster of all the names, addresses, and phone numbers shall be maintained by the organization.
Article III. Privileges
Section 1. INDIVIDUAL MEMBERS: All members have the right to vote at all general meetings if they are in good financial standing with the organization.
Section 2. REQUIREMENT TO SEEK OFFICE: A member must be active and in good standing for at least six months before holding an office.
Article IV. Election of Officers
Section 1. ELECTIONS: The following officers shall be elected annually in November: president, vice-president, a secretary, financial secretary, corresponding secretary, treasurer, and parliamentarian. They shall assume office upon the culmination of the installation of new officers in the month of December.
Section 2. METHOD OF ELECTION: The president shall appoint a nominative committee to present a slate of candidates for each office in October of each year.
Each member can make additional nominations from the floor for voting on the night of the scheduled elections.
Section 3. CONSENT: No person will be added to the slate of candidates unless the nominee's consent has been obtained.
Section 4. TERM OF OFFICE: All officers shall serve a term of one year, from January 1 to December 31. Officers can serve more than one term if voted on by the members. This must be a unanimous vote by the members.
Article V. Management and Duties of Officers
Section 1. EXECUTIVE COMMITTEE: The management of the club is vested in an executive committee comprised of the (7) officers of the club.
Section 2. PRESIDENT: The chairperson shall preside over all meetings of the club and the executive committee. The chairperson shall appoint all committees. The chairperson furnishes leadership for the organization and serves as a spokesperson (or the membership in matters of consensus. The chairperson is authorized to represent the general membership without prior consensus on the items that require immediate action and attention provided the chairperson receives the consensus of the executive committee.
Section 3. VICE-PRESIDENT: In the event of the absence or disability of the President, the vice-president shall act. Other duties may be assigned by the President.
Section 4. SECRETARY: The secretary shall record the proceedings of all meetings of the general membership and the executive committee. The secretary shall maintain the membership roster.
Section 5. CORRESPONDING SECRETARY: The corresponding secretary shall issue notices of meetings and conduct the general correspondence of the organization.
Section 6. FINANCIAL SECRETARY: The financial secretary shall notify members regarding their financial status and to receive the payment from them. A ledger should be maintained of each member's account and monies received should be turned over to the treasurer with a receipt being received by this officer for the monies received.
Section 7. TREASURER: The treasurer shall be responsible for collecting membership dues and disbursing accounts payable.
Section 8. PARLIAMENTARIAN: The parliamentarian shall render advice to the president and when requested to any other member. Additionally, this officer should call the attention of the chair to an error in the proceedings that may affect the rights of any member or may otherwise do harm.
Article VI. Committees
Section 1. COMMITTEES: All committees are appointed by the chairperson.
Article VII. Meetings
Section 1. REGULAR MEETINGS: The regular meeting of the club will be held on the fourth Thursday of each month at six (6) p.m.
Section 2. SPECIAL MEETINGS: A special meeting may be called by the president or executive committee at any time. The membership will be notified prior to the meeting date concerning time, location, and subject matter.
Section 3. EXECUTIVE COMMITTEE MEETINGS: The executive committee meets on the call of the president or at the request of any two members of the executive committee.
Section 4. QUORUM: At any meeting of the club, regularly and properly called, those present constitute a quorum.
Section 5. MEETINGS DURATION: No meeting should exceed ninety (90) minutes unless duly authorized by those members present.
Article VIII. Procedures
Section 1. AMENDMENTS: This constitution may be amended by a two-thirds vote of the members who are present at any regular or special meeting of the organization provided that the substance of the proposed amendments has been submitted with a notice of the meeting.
Section 2. PROCEDURE: Robert's Rules of Order govern in all situations except as specifically provided in this constitution.